ScaleZen MIS Reporting System

Plan the institute's entire academic year in advance — holidays, exams, cultural events and term dates, with an automatic breakdown of total days, Sundays, holidays and effective teaching days for the selected academic year and month.

Consolidated, academic-year wise list of every calendar entry — cultural events, examinations, holidays and terms — with teaching-day status and remarks, exportable for record keeping and audit.

Map each subject to its class with a minimum and maximum weekly period count — this Class–Subject Mapping becomes the base plan against which actual syllabus progress is tracked. Filterable by academic year, board, course, class and subject.

Auto-calculates the weekly period requirement for every class–division–subject combination, based on total yearly lectures and teaching weeks in the academic calendar — and flags a capacity warning wherever the required periods exceed the weekly period capacity, so timetable clashes are caught before they happen.

Build and view the weekly lecture timetable as an interactive day-vs-time grid — filled cells show subject and teacher at a glance, empty cells (+) let you add a manual slot on the spot. Auto-generated slots (from Period Allotment) and manually added slots both appear together, clearly tagged by source.

Get an instant, institute-wide view of teaching load balance — total teachers, how many are overloaded, vacancy count and the average weekly lecture load — with a teacher-wise breakdown of assigned periods against their maximum weekly capacity, and free periods remaining.

Compare planned vs. actual syllabus progress in real time — subject and teacher wise chapter completion percentage, along with pending lectures remaining, so gaps are visible well before exams.

Central register of every payment and receipt voucher raised by the institute — searchable by voucher number or narration, and filterable by type, status, payment mode and date range, with each voucher openable for a detailed view.

Maintain the master list of account heads used to classify every voucher — expense or income type, active/inactive status, with support for sub-heads for further breakdown.

Instant, date-wise snapshot of every voucher raised on a selected day, filterable by voucher type and payment mode — exportable and printable for daily cash/bank reconciliation.

Consolidated voucher register for the entire month — every voucher with amount, mode, party and status in one exportable list — filterable by year and month, with a direct Excel download option.

Maintain the master list of asset categories used to classify every entry — with a name, description and active/inactive status, and an option to show inactive categories in the list.

Log every asset item received into the institute — with department, quantity and asset date — and track each entry's approval and disposal status individually. Searchable by item or code, and filterable by category, department, date range, approval and disposal status.

Consolidated, category-wise summary of every asset entry — total items and quantity per category — filterable by report type, date range and disposal reason, with Excel and PDF export.

Mark daily attendance for every student, filterable by course and class, with a choice of attendance mode (individual student or bulk by class) — status set per student and saved in one click.

Record daily in-time, out-time, status and leave type for every staff member, with additional tabs for attendance settings, late rules and leave quota configuration. Searchable by name, ID or designation.

Record how many lectures were actually conducted against the day's expected periods, class wise — missed lectures are auto-calculated, with an option to save all at once or clear the whole day's entries.

Course-wise roll-up of student attendance for the selected day — total strength, external and regular breakup, present count and present percentage — filterable by course and date, with Excel export.

Course-wise summary of staff appointed against present and absent count for the selected day, with a grand total roll-up at the bottom — filterable by course and date, with Excel export.

Institute-wide lecture attendance for the selected day — total scheduled lectures against lectures conducted per class/division, with a conduct percentage and missed lecture count — filterable by course and date, with Excel export.

Full-month, date-wise attendance grid for every class and division — total strength per class against a day-by-day attendance mark (including holiday markers), filterable by course and month, with Excel export.

Full-month, date-wise attendance/salary grid for every staff member — name and post against a day-by-day mark across the whole month, filterable by month, with Excel export.

Full-month, date-wise lecture schedule grid for every class and division — total scheduled lectures per class against a day-by-day status (including holiday markers), filterable by course and month, with Excel export.

Maintain the master list of buses owned or operated by the institute — registration number, type, seating capacity, status and GPS device mapping, all in one register.

Create transport routes with distance and ETA, define pickup/drop stops along each route, and assign a bus and driver to a route — all managed in three linked sections: Route Creation, Stop Management and Route Assignment.

Maintain driver records — contact details, license number, license expiry, years of experience and an emergency contact — for quick reference and compliance tracking.

See every student who has opted for bus transport — route, bus, yearly fee and paid fees at a glance, searchable by name/mobile/route and filterable by course, class and division.

Mark daily transport attendance for three target groups — Student, Staff and Driver — filterable by course and class, so bus-wise headcount is tracked separately from regular attendance.

Log fuel entries per bus and keep a running status of fuel records across the entire fleet — all buses listed with registration and status for quick fuel-entry access.

Log repair work carried out on any bus in the fleet, with all buses listed alongside their registration and current status for quick repair-entry access.

Log routine servicing/maintenance work for every bus in the fleet, with all buses listed alongside registration and status for quick service-entry access.

Course-wise summary of bus-opted students against total strength, allocated students, yearly fee and paid/pending fees — filterable by course, class, division and bus.

Date-wise transport attendance summary by subject type (student/staff/driver), board, course, class and division — present/absent/total counts with a grand total roll-up, filterable by date range presets (All, Today, This Month, Custom).

Individual-level transport attendance log — name, shift and present status per person per date, with remarks — filterable by subject type, course, class and date range.

Bus-wise fuel consumption summary — total quantity, amount paid, odometer reading and entry count per bus, filterable by date range, bus and route.

Bus-wise repair cost and status summary — total cost, entry count and how many are pending, in progress or completed, filterable by date range, bus and route.

Bus-wise servicing cost and mileage summary — total cost, total KM driven, latest KM reading and entry count per bus, filterable by date range, bus and route.

Student-level transport fee ledger — yearly fee against paid and pending amounts with payment status — searchable by student, bus or route, and filterable by course, class, division, bus and route.

Per-bus fee collection summary — allocated students, total yearly fee, paid, pending and amount collected in the selected period, per registered bus — filterable by date range and route.

Transport fee payment log — every transaction with student, course, class, bus, route, amount and payment type, plus a summary of total transactions, total amount and a breakup by payment type (Online, Cash, Cheque, Other). Filterable by payment type, bus, route and date range.

Maintain the master list of hostels — name, type, campus, floor count, room count and total capacity — with linked tabs for Floors and Room Categories setup.

Maintain individual rooms per hostel and floor, with bed capacity, category and status — a linked Beds tab tracks individual bed-level occupancy within each room.

Allocate hostel rooms and beds to students, with check-in date and active status — linked tabs for Vacancy overview and a Waiting List for students yet to be allocated. Searchable by student, filterable by board, course, class, hostel, floor and room.

Mark daily present/absent status for every hosteled student, per date, with quick "Mark Present" / "Mark Absent" bulk actions — searchable and filterable the same way as Room Allocation.

Log every visitor entering the hostel to meet a student — contact, relation to student, purpose of visit, approval status and entry/exit time.

Track outpass requests for students leaving the hostel — type, from/to dates, status, warden and parent approval, along with actual exit and return timestamps.

Register and track maintenance complaints raised by students — category, description, status and the staff member assigned to resolve it.

Allocate furniture and other inventory items to specific hostel rooms — quantity, allocation date and remarks tracked per asset.

Manage the hostel mess end-to-end — dining halls and their capacity, meal plans, daily menu, mess attendance and per-student mess charges, all through linked tabs.

Room-wise occupancy snapshot across all hostels — bed capacity against occupied and available beds, with an occupancy rate and status per room.

Date-wise hostel attendance roll-up — present, absent, late and total student count per date.

Log of every hostel visitor — visitor name, student visited, entry and exit time, and warden approval status.

Complaint and maintenance tracking log — category, description, assigned staff, cost, status, and when it was created and resolved.

Date and meal-wise mess attendance — present, absent and total student count per meal type per date.

Student-wise mess fee ledger — total amount due against paid amount and pending balance, with the record creation date.

Maintain the master list of leave types (e.g., CL, SL, EL) — each mapped to an attendance code and marked active/inactive. Default types can be seeded in one click, or added individually.

Define year-wise leave policy per leave type — who it applies to, the yearly quota, how it's credited, and what happens on exceeding the quota. Older policies can be retired without losing history, with each policy carrying its own version number.

Maintain the institute's holiday calendar — a simple date and name entry for each declared holiday, used across attendance and leave calculations.

Real-time, staff-wise leave ledger — credited, used, carried-forward and leave-without-pay (LWP) days against the remaining balance, per leave type. Searchable by staff name and filterable by academic year.

Maintain the master list of book categories used to classify the catalog — with a name, Dewey code, description and active/inactive status. A linked Subjects tab manages subject tagging alongside categories.

Maintain the complete book catalog — title, type, authors, ISBN, category, eBook flag, quantity and availability. Search by title, author, ISBN or keyword, filter by type and eBooks-only, and bulk-add books via Excel upload with a downloadable sample template.

Issue a book to a student or staff member — search the borrower by name/mobile and filter by board, course, class and division on one side, while searching the book by title, author, ISBN or category (or scanning its barcode/QR) on the other.

Return an issued book by searching or scanning its barcode, then recording the returned condition — with a live "Currently Issued" list showing book, barcode, issue date and due date for quick reference.

Track every fine raised for a late or damaged book — type, borrower, book, amount, paid status, all in one register, with a quick toggle for pending fines and a manual refresh.

Reserve a currently unavailable book for a student or staff member — priority queue, status and expiry tracked automatically once the book is returned and the reservation is fulfilled.

Track renewal requests for issued books — the original issue, the new proposed due date, and the approval status, respecting the renewal limit configured in Library Settings.

Maintain a digital library of resources — journals, e-books and other downloadable material — with upload, access control and one-click removal per resource.

Configure institute-wide library rules — issue limits, loan periods, grace days, late fines, faculty fine relaxation and renewal/reservation windows — all from a single settings screen.

Log of every book issue — book, borrower, barcode, status, issue and return date — filterable by category, subject and date range (All / Today / This Month / Custom), with export.

Log of every book returned — book, borrower, barcode, issue and return date — filterable by category, subject and date range, with export.

Consolidated view of fines collected, filterable by category, subject and date range, with export — for tracking recovery from overdue or damaged books.

Roll-up of total issues against total returns for the selected date range — a quick pulse-check on library circulation activity.

Ranks books by how many times they've been issued in the selected period — helps identify popular titles and plan additional copies.

Shows how many books each student or employee has issued in the selected period — useful for identifying active readers and engagement levels.

Shows total book issues grouped by course/department, helping identify which departments make the most use of the library.

Consolidated, category-wise stock summary — total quantity against currently available copies — filterable by category and subject.

Tracks books marked as lost — filterable by category and subject, with export — to reconcile catalog stock against actual availability.

Vendor-wise summary of books purchased and total cost — filterable by category, subject and date range, with export — for budgeting and procurement tracking.